And thats why mail merging is available in Outlook.
It allows us to send mass emails with recipients names, addresses, or other unique information about themselves.
Its a nifty feature that saves us a lot of time and helps to engage people more effectively.
In this article, Ive explained mail merging and how to merge in Outlook with Microsoft Word and Excel.
Ive also provided the add-ins that will give you more control over merging capability.
What is Mail Merge?
The emails fetch the information about each recipient from a chart, table, or database.
And see the magic unfold.
Sending a personalized custom email will help you engage with the people more effectively.
Here are a few things you should do for merging mails:
Lets begin the merging process using Outlook.
How to Execute a Mail Merge in Outlook?
Then comes the spreadsheet with unique data created in Excel.
Put everything back together in Outlook.
Here are the steps to perform a mail merge in Outlook:
1.
Create Your Email in Microsoft Word
Word is used to write the email content containing placeholders for personalized information.
The next step is to put the data in a spreadsheet.
Check out our separate post:Outlook Rules not Moving Emails to Folder.
Join Mailing List with the Email
Its time to connect the email with the data youve created in Excel.
Heres how to link the mailing list with email:
Other options are:
4.
Send out the Merged Emails
Finally, its time to use Outlook.
The only thing left to do now is to send the emails.
Itll break all the restrictions we have in the default mail merging process.
It has options to set Carbon Copy (CC) or Blind Carbon Copy (BCC) receivers.
Also, allows customizing the email subjects.
It has a simple and clean interface.
It creates separate emails from addresses you have put in the To field without any command.
It has its own merge fields already made in the contact details.
It also creates separate emails from addresses you have put in the To field without clicking any options.
It can hide recipients; just one contact is displayed.
FAQs
How do I do a mail merge in Outlook 2022?
When should mail merge be used?
How to attach a file or personalize the subject line in a mail merge?
Also, Ive provided some add-ins that will make the merging process much more straightforward and add more abilities.
Let me know if you have any questions regarding Outlook or other apps.
See you in the comment section.
