Recently we all used email systems to communicate with one another.
Nevertheless, sometimes there might be an urgent need to encrypt a critical email.
In this circumstance, the Outlook app can help you sort out the issue.
Specifically, two encrypting message systems are available on Outlook:S/MIMEandMicrosoft 365 Message Encryption.
In this article, I will demonstrate both of them for your assistance.
So without skipping, read through the article to learn about Outlook encryption.
What Does Encrypting an Email Do in Outlook?
When you encrypt an email on Outlook, the mails plain text is converted into disorganized cipher text.
Also, the recipient can not forward or copy the encrypted message.
Confidential data and the owners privacy remain secure once you encrypt a transmission.
Consequently, the recipient must access with their existing account or one-time passcode to read the coded message.
This authentic process ensures that no third-party viewer reads or copies your mail.
Encrypted mail can enhance the senders security, so encryption is used vastly for important office documents on Outlook.
This encryption process is also known as Information Rights Management (IRM).
Here are the steps to Encrypt Outlook email with Microsoft 365 encryption system:
1.
While composing a new email, move your cursor to theOptionssettings and select theEncryptoption.
Heres a complete guide on how toAutomatically Forward Emails in Outlook
2.
Encrypt All Outgoing Messages in Outlook
Suppose you want encryption for all your outgoing messages.
The Outlook Trust Center is best suited for that operation.
You just need to modify the options to some extent.
With the help of S/MIME, it’s possible for you to make your encryption system more secure.
Here are the two steps to Encrypt email with the S/MIME system:
1.
Get a Digital ID
You must buy a Digital ID to use the S/MIME standard system on your Outlook.
To buy a Digital ID, move to theTrust Center tweaks, select theEmail Securitysection, and choose theSettingsoption.
Heres a complete guide on how toTurn off Outlooks Junk Email Filter
2.
Send Encrypted Message with S/MIME System
When you own an active Outlook account, the encryption system is available.
Compose a new email, navigate to theOptionssection and select theS/MIMEencryption.
The answer is straightforward.
hit the message, select theRead the messageoption, choose the option suitable for you and hit theContinueoption.
FAQs
Does Office 365 Encrypt emails?
Yes, there is an in-built encryption system provided by Microsoft to encrypt your email.
When should you Encrypt an email?
Why cant I encrypt my Outlook email?
When your Microsoft office is not activated, you dont have the encryption feature in your Outlook account.
Wrapping Up
Encrypting an email makes it more private and secure.
Microsoft Outlook has two encryption systems: the S/MIME system and the Microsoft 365 Message Encryption.
But both of them will not work if you dont have an activated Outlook account.
Encrypting an email is easy; you must move to theOptionssection after composing aNew Emailand select theEncryptoption.
Also, it’s possible for you to use theTrust Center Settingsoption to encrypt all outgoing messages.
In this article, I displayed the abovementioned methods to assist you.
you’re able to write down your questions about this article in the comment.
We are always eager to answer.
