From startups to enterprises, everyone strives to ensure maximum productivity.
With Google Workspace apps and services, organizations can utilize every resource to enhance efficiency.
Do you want to start with or switch to Workspace?
So, lets get started!
What is Google Workspace?
The administrator has all-inclusive control over security parameters, app access, and Workspace defaults.
This functionality allows large organizations to handle their vast workforce more efficiently.
Workspace administrators can configure their Workspace to protect the organizations highly sensitive data.
For instance, they can prevent offline storage capability of Workspace data.
That ensures users dont need particular skills or training to master Google Workspace.
What Apps are Included with Google Workspace?
Furthermore, you might access Google Admin and Vault with Google Workspace to manage users and services.
Consider the following discussions to learn more about Workspace applications.
Gmail is now the most-used email platform, with over1.8 billion accountsand28%of the email client market share.
With an active Google Workspace plan, you will get anad-free versionof Gmail and acustom email addressrepresenting your business.
Besides, you could assign a custom email address for each employee.
With Workspace, you get30 GB of storageper user orunlimited storage, depending on your Google Workspace plan.
Gmail in Google Workspace allows users to access their emails even offline.
It also offers the best security for your important emails.
Seamless integration with other applications is another great feature of Gmail in Workspace.
Google Drive is theprimary storehousefor all types of files.
It allows users to store, access, and collaborate on files in a secure place.
The search functionality in Drive is also a considerable feature that can search for anything through your documents.
Depending on your Workspace plan, you’re free to get30 GB to an unlimited storagefacility.
Thecentralized administration toolassists the administrator in controlling access, permissions, and storage configs for other users.
A meaningful and optimized calendar utility can make your business or work more productive.
Most organizations depend on a calendar system to manage their events, meetings, holidays, etc.
Managing your text files is much easier with Google Docs in Workspace.
It offers some great functionality to craft the best documents for your needs.
Real-time collaborationmakes the Docs more engaging and effective for large projects.
Docs has the easiest share and access control that allows users to access and share files with coworkers.
Sheets have numerous features to simplify your business with itspowerful spreadsheet functionality.
Data visualization and charting allow users to create interactive charts and graphs.
Several add-ons and macros are available in Sheets, and they add extra facets to increase productivity.
By collaborating with other apps, Sheets offers form responses and surveys to collect more data for your business.
The ability of real-time commentingandunlimited versionsensures that each version is kept separately.
Furthermore, the previous versions of your Google Sheets dont take your Drive storage.
Instead, they use free storage from a Google server.
As the name suggests, Google Keep is a tool used tokeep notes,to-do lists, orreminders.
When done, you’ve got the option to archive the note for future usage.
Google Workspace Enterprise version users can also use thedial-in numbersfeatures to call someone when unavailable online.
Google Chat is a person-to-person (1:1) or group chat software.
It replaced the Hangout software of Google when it launched in March 2017.
It has built-inchatbotsandthird-party app integrationto make the chats more meaningful and engaging.
Not only that, but it can also collaborate with other Google applications like Gmail.
Users can quickly craft a survey form to collect data from other audiences using Forms.
However, Forms is aweb-based applicationaccessible via a web web client only.
Using this awesome web page creation tool, users can quickly create web pages for different purposes.
Google Slide is the best presentation program togenerate slides quicklyfor your day-to-day presentation crafting.
Slides offer real-time collaboration with other Workspace applications and allow commenting.
Besides, you will getunlimited version history.
As the name suggests, it is anAdmin Consoleto handle Google applications more efficiently.
Business owners can manage everything from a single platform using the Admin console.
An administrator must turn on most Google Workspace features.
Otherwise, users wont be able to use the features.
Data is the most valuable asset of all organizations.
Workspace users have multiple security features to protect their valuable data.
Workspace also includes the Google Vault utility that cangovern all Workspace users information.
For big organizations, finding the correct information in time is essential to manage clients and employees more efficiently.
How Many Google Workspace Editions are Available?
Google Workspace hasfour basic editionsto support a large number of audiences.
It offersthree Business plans:Business Starter, Business Standard, and Business Plus.
Besides, Workspace also offers Enterprise editions for large organizations with additional features.
Each edition includes different types of applications and functionality to make your business or organization more affordable and engaging.
Google Chrome is the most preferable for Workspace among numerous browsers because of thecollaborationand someChrome-onlyfeatures.
Other modern browsers will need a continuous internet connection to run those apps.
Several desktop applications are available for Windows and macOS systems.
Users can experience the services more effectively using desktop applications like Google Drive.
Drive desktop software allows users to browse and use Drive files like a locally installed software.
Using these applications, users can manage their files, event, meetings, and other information more effortlessly.
Though, you could dive into the form or webpage on mobile.
Get started with Google Workspace
The process of getting started with Google Workspace is straightforward.
Workspace is the best suite for creating an online identity, hosting emails, and branding your business.
The onboarding process of Workplace is forthright and takes only a few steps.
Before anything else, you will needa domainfor your business.
If you already own one, move on to the next section.
If you dont already have a business domain,buy oneto start using the Workspace.
To buy a domain from Google, open yourbrowserand go toGoogle Domain.
Search for your new domain (choose a domain that represents your business).
Select yourpreferred domain,add it to your cart, andconfirm the purchasefollowing theon-screen instructions.
Besides, you will need a domain for your business to create email accounts for your coworkers and services.
After creating a Workspace account, you’ve got the option to start using it right away.
Workspace allows users to make faster decisions and collaborate on files in real time.
Users can utilize shared calendars to view meeting schedules and other events.
The onboarding process is easy to follow.
Consider the subsequent steps to start with Google Workspace.
In Admin Console, you’re gonna wanna verify your domain before anything else.
Use theTXT verification methodto verify your domain quickly.
In case you are unable to verify your domain, contact your domain provider for support.
Quick Note:Verifying the domain address can take up to48 hours.
Wait until the verification process is completed.
After verifying your business domain, you’re able to create new user accounts that include your domain.
For example,[email protected].
Then you’re free to set to route your emails to new Gmail inboxes.
Google Workspace makes collaboration a whole lot easier.
Consider the subsequent discussion to understand the advantages and disadvantages of Google Workspace.
Benefits of Google Workspace
Google Workspace offers some unparalleled benefits.
With the most secure cloud environment, Google Workspace includes real-time collaboration and third-party app integration.
Check the following discussion to understand the incomparable benefits of Workspace.
This great functionality helps users to switch between their personal and work account more efficiently.
Workspaces allow users to create30 alias accountsthat help the user to receive the same email on different email addresses.
Moreover, a custom email address representing your business is considered more trustworthy.
As a part of Workspace, Google Drive includes top-notch security features to protect your organizations and users data.
Besides, each team can use its ownTeam Drive.
In Team Drive, team members can store the data to share with other members.
It allows users to get into the files without configs permission for each file.
Managing the members is also easier in Team Drive.
For instance, the admin can remove the member when they resign.
During the COVID-19 pandemic, numerous organizations switched to remote working.
Even after the pandemic, some organizations have built ahybrid working system.
Here, real-time collaboration becomes challenging.
However, working on the same files becomes more accessible with Workspaces excellent collaboration feature.
Several Workspace applications include real-time collaboration features.
Integrating Workspace with otherthird-party applicationsandCRMallows users to work flawlessly across platforms.
Users can access all applications without leaving the Workspace with a single sign-on.
It reduces the chance of data inconsistencies and human error.
Furthermore, your company gets a productivity boost.
The Workspace Admin Console is anall-in-one powerhousefor the admin.
you might also set permission for a group of people or an individual.
Admin Console also has complete control over each member and file.
Vault is the most secure place to store your employees or companys data.
Set retention rules for your preferred applications to preserve user data even from deleted documents.
So you never lose your important data even when an employee leaves the company.
Though, you will find other similar services like Workspace at a cheap cost.
Investing your money in Workspace will ensure the best security for your email and other files.
Consider the subsequent discussion to learn more.
Heres the list of drawbacks of Google Workspace:
Applications like Docs.
Sheets and Slides are not as advanced as Microsoft Office native desktop applications.
You will notice the lack offormatting flexibilityandfunctionalityin Google apps.
It could be a drawback for advanced Office system users.
Most Google applications areall-cloud-basedand only accessible via a high-speed internet connection.
It limits the users when they are not connected to a connection.
Though, Workspace includes offline features for several essential applications.
For instance, it’s possible for you to edit documents offline, automatically syncing when youre back online.
Locally stored data are more secure than cloud data.
Hosting your data in the cloud can be risky because of increasingcyberattacks.
However, Google has the most secure cloud, which is quite impossible to hack.
Besides,two-step verificationcan add an extra layer of security for your crucial data.
Though, Google applications support most MS Office file formats.
You may face issues convertingcertain elements.
Suppose you are a person who deals with lots of Microsoft products and applications.
In that case, it can be hard to switch to Google Workspace.
Workspace Starter plan is much more affordable for starting with Google applications.
It only charges $6/month for a single user.
Check the following instructions for more info.
Most users need to attach larger files than this.
This quick workaround can save time and increase productivity.
However, before attaching large files from the Drive, ensure you have permission to share the files.
Rewriting text from an image can take a lot of time.
As a Workspace user, you dont need to worry about it.
Using Google Drive, you’ve got the option to quickly convert your images to text.
Right-select theDrive image(maximum 2 MB file size), and chooseOpen with Docs.
It will instantly create a new Docs file with all the image texts.
Open anyGoogle Docsdocumentand navigate toTools>Voice Typingto enable voice assistance.
you could also press theCtrl + Shift + S keysto accomplish the same.
Collaboration is much easier with Google Workspace applications.
Share your documents, sheets, and presentation files with coworkers so that you canco-edit the filessimultaneously.
you’re free to set a role for each user to give them permission to edit or read.
Furthermore, therevision historyallows you to check who has modified the documents.
Large businesses receive a ton of emails regularly.
Besides, you could also set up an Out-of-Office response for your Gmail.
It will automatically respond to clients emails on behalf of you.
Simply navigate toGmail controls>Generalto enableOut-of-Office response.
By default, Gmail allows users to recall an email within5 secondsafter sending.
For most of us, this time limit is a nightmare.
In yourGmail parameters, locateUndo Send settingand change the time limit according to your need.
It ensures you dont have to send invitations to each individual.
Creating anew meetingin the Calendar software will automatically send an invitation to all members through Gmail.
Did you ever miss an online meeting because of internet connectivity issues?
Well, I have faced this situation multiple times.
This productivity tip will save you from these types of annoying situations.
Google Meet has an awesome feature known as adial-in phoneoption.
This allows you to join meetings via your phone, even when you are offline.
Access to the Google Cloud Search is one of the most outstanding features of Workspace.
Large organizations have stored their data on various apps like Drive, Docs, Sheets, Gmail, etc.
Searching through these many apps can take a lot of time.
However, usingCloud Search, users can quickly find any data stored in any system under the Workspace.
Moreover, Cloud Search can assist in replying to your queries and suggesting relevant information.
There are numerous other methods to boost your productivity while using Google Workspace.
Soon, I will write another article with several more productivity tips to enrich your Workspace experience.
Frequently Asked Questions
Does Google Workspace host my email?
Yes, when you create a Workspace account, it automaticallyhosts your emails.
Can I cancel Google Workspace and keep my domain?
Yes, you’re able to keep your domain even after canceling your Workspace subscription.
However,dont delete your accountto keep other subscriptions active.
Is Google Workspace for free?
No, Google Workspace includes multiple plans for different organizations or individuals.
Though, Workspace offers a14-day free trial subscriptionfor all users.
Thats all for today.
Take care, and stay blessed.
