Everybody wishes to have a clutter-free and organized email inbox.
It helps to find the correct email quickly and get the job done fluently.
But sadly, we receive a ton of unnecessary, distracting emails that take away our attention.
Some emails also do not need immediate attention or should be focused on later as they are complicated.
So to be efficient at work, you must know how to organize your Outlook Inbox.
This post will guide you through the different methods to organize emails in Outlook.
You will also learn some tips for managing your Inbox like a pro.
So keep reading the post till the end.
Receiving and replying to emails might be a top priority for you.
It will help you quickly find what you need from an extensive list of emails.
Use folders
Microsoft Outlook uses folders to divide all emails into different groups.
Gmail, on the other hand, uses labels to group emails.
Since Outlook supports the folder structure like an operating system, you could create nested folders.
pick the message and click onMovefrom the top to move messages into the appropriate folder.
Choose the folder from the dropdown list.
This way, you could start your day with the high-priority folder and gradually move toward the low-priority folder.
you could also create a separate folder based onworking topics or projects.
Also, check out our separate post onFix Outlook Could Not Create the Work Filein 3 Minutes.
Also, you’ve got the option to search the archived messages.
Select one or more messages in Outlook to archive emails, then choose theArchivebutton at the top.
Use flags and filter
Using flags will help you to mark/tag messages for follow-up at a later date.
By using flags, you are creating a reminder of the follow-up date.
Alternatively, hover your mouse cursor over the message, and choose the flag icon.
Check out the easiest way tofix Outlook Cant Create File Error When Opening Attachment.
you might set up rules to move emails to specific folders or flag them based on particular conditions.
into a separate folder.
It will keep you away from distractions.
Go to Rules > Create Rule from the top to create a new rule.
Then you will get the option to make the rule as simple or complicated as you want.
For example, you could specify how the rule will target the emails.
you might target an email by the sender, specific text in the subject, etc.
Next, you could specify what happens to the targeted email.
Also, check out our separate post onOutlook Fix This File Cannot Be Previewed.
Use the Clean Up feature
Microsoft Outlook has a handy Clean Up feature to arrange emails into conversation threads.
This way, you might declutter the Outlook inbox by grouping messages into conversation threads.
It is especially useful if you quickly want to remove the clutter and organize the emails inside a folder.
Then selectClean Up Folderfrom the dropdown list and confirm the action in the popout.
Related to our new guide post how toOpen and Use a Shared Mailbox in Outlook.
Use categories
Along with using folders, you could use Categories to organize the messages inside a folder.
you might choose the label and color for each category as you kindly.
Categories in Microsoft Outlook work in the same way labels do in Gmail.
you’re able to create categories based onurgency, projects, topics or deadlines.
To create categories, enter any Outlook folder and click onCategorize.
Then tap on theNewbutton to create a new category with a name and color.
You also have the option to rename existing default categories.
In the Categories window, select a category and choose theRenamebutton.
Then pick the appropriate category from the list.
What Is The Best Way To Organize Outlook Inbox?
To further organize the emails, you could use Categories.
Then you’re able to set up rules to remove distracting messages.
Read the new post on how to fixOutlook Rules Not Running on Shared Mailbox.
Final Thoughts
Microsoft Outlook is an excellent software for dealing with emails.
It has all the tools you gotta read, send, receive, and organize emails.
